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If we are not currently hiring for a position you're interested in, please submit resumes to teach@thecircleschool.org. We are always open to hearing from interested candidates.

Operations Administrator

About The Circle School

The Circle School is a parent-run cooperative dedicated to providing a student-centered, academically enriching, and supportive learning environment through strong collaboration among families, staff, and its Board of Directors. We are seeking an experienced, organized, and collaborative Operations Administrator (OA) to lead day-to-day operations, oversee administrative systems, ensure compliance, and serve as a key liaison within the community - playing a vital leadership role in strengthening systems and advancing the school's mission.

Role Overview

The OA manages all operations - including enrollment, facilities, communications, compliance, and volunteer support - to ensure the school remains safe, inclusive, and mission-aligned.

The Ideal Candidate is a proactive, detail-oriented professional who can build structure while navigating the unique dynamics of a parent-run cooperative -- able to balance organizational judgement with diplomacy to uphold community values.

Core Functions (Duties)

Systems Leadership: Collaborates with the Board and the Education and Finance Administrators to refine workflows, ensure operational continuity, and lead the school's transition toward a collaborative leadership model.
Community Liaison: Acts as a central point of contact for staff, families, and the Board, fostering transparency and coordination across the school.
Strategic Growth: Designs and strengthens sustainable systems that support shared accountability and long-term stability.

Key Responsibilities

Administrative Systems, Enrollment & Staffing Operations

Maintain and continuously improve administrative systems, including enrollment platforms, SOPs, handbooks, directories, policies, and procedural documentation.
Coordinate recruitment and enrollment processes for all school programs, serving as a central point of contact for prospective families.
Oversee staffing logistics, including onboarding, scheduling, substitute coordination, and personal workflow systems for academic, after-school, enrichment, and summer programs.
Manage technology and administrative platforms to ensure accuracy, efficiency, and regulatory compliance.
Provide operational insight and recommendations to the administrative leadership team and Board to support staffing, hiring, and resource planning decisions.

Operational Oversight

Ensure compliance with licensing, safety, health, and regulatory requirements.
Maintain and improve emergency preparedness, safety plans, and operational protocols.
Oversee facilities operation, maintenance planning, repairs, inventory management and vendor coordination.
Manage communications regarding operational updates, closures, or emergencies.
Anticipate operational risks and proactively implement solutions to minimize disruption.

Community & Staff Collaboration

Serve as primary operational contact for staff, families, volunteers, and community partners.
Co-lead administrative team meetings, operational planning sessions, and cross-functional coordination.
Facilitate consistent and effective communication channels, including newsletters, digital platforms, parents messaging, and internal updates.

Board Interface, Staffing & Governance Support

Prepare and deliver regular operational reports and performance updates to the Board and relevant committees.
Lead and manage hiring processes in collaboration with the administrative leadership team, consistent with board policy and governance structures.
Provide staffing evaluations, operational insight, and strategic recommendations to support effective staffing and support informed board decision-making.
Partner with Executive Board members on operations-related initiatives, facilities planning, and strategic projects.
Escalate urgent issues requiring board's input, awareness, or approval, including regulatory or compliance matters, financial decisions above admin authority, and major facilities or safety concerns.
Actively participate in board committees and working groups including preparation, attendance, reporting and execution of action items while respecting clear governance and operational boundaries.

Work Schedule, Calendar & Conditions of Employment

This is a full-time, exempt administrative leadership position requiring flexibility to meet operational needs, including occasional extended hours during peak periods or special events.
Academic Year (10-Month Commitment)
- Standard School Day on-campus schedule: Monday-Friday, 7:30 a.m. - 4:30 p.m.
- Includes early arrival covering during the school year and may require evening or weekend work on occasion to support school events meetings, or operational needs.
- Regular on-campus presence is essential to fulfill the responsibilities of this role.
Summer Committment
- 3 weeks on-campus, full-time schedule
- 6 weeks at approximately 20 hours per week (hybrid)

Qualifications

Minimum of 3-5 years of experience in school operations, non-profit administration, or related leadership roles.
Strong organizational, project management, and problem-solving skills.
Excellent interpersonal and communication skills.
Experience managing facilities, compliance requirements, and administrative systems.
Proficiency with administrative software, databases, scheduling platforms, and communications tools.
Ability to thrive in a fast-paced, mission-driven environment with competing priorities and evolving needs.

Preferred

Experience in a cooperative or parent-run or independent school setting.
Familiarity with educational operations, accreditation, licensing processes, and student support systems.
Experience working collaboratively across staff, parent, and board communities.
Experience with Google Workspace (G Suite) platforms for operations, documentation, and communication.
Experience working within a governance model that includes active board involvement.

Performance Expectations

Operations run efficiently and effectively with minimal reactive interventions.
Compliance, safety, and regulatory requirements are consistently met or exceeded.
Staff, parents, and Board receive clear, reliable, and timely communication.
Administrative systems are maintained, evaluated, and continuously improved.
Board-level issues are escalated appropriately, clearly, and with actionable recommendations.
Facilities, staffing, logistics, and enrollment processes are effectively managed to support educational excellence.

The Ideal Candidate

A systems-minded operational leader who is highly organized, emotionally intelligent, comfortable in ambiguity, skilled at building trust across families and staff, and confident managing both daily logistics and long-term organizational development.

Why Join The Circle School?

Be part of a passionate, collaborative, and mission-driven learning community.
Play a key leadership role in shaping school operations, culture, and long-term success.
Work closely with a supportive Board, dedicated staff, and engaged parent community.
Make a meaningful and lasting impact in a unique cooperative school environment.
Join the school at a pivotal moment of growth and organizational development, helping to strengthen operational systems, leadership structures, and community collaboration for long-term sustainability.

Salary & Benefits Offer

One-year contract with potential for renewal
Salary ranges from $48,000 to $58,000, commensurate with education and years of experience
Health benefits
Reduced tuition for employees' students, subject to school policies

How to Apply

Email resume and cover letter to work@thecircleschool.org
Please NO CALLS

Our school is a unique learning environment that emphasizes small class sizes, nature-based learning, whole-child education, and social-emotional development. We believe in teaching peace, nurturing changemakers, and fostering curiosity, independence, and critical thinking. Our approach prioritizes hands-on learning and encourages students to explore and engage with the world around them.

About Us

We use narrative assessments rather than traditional grades, focusing on each student’s individual growth and development. Our school does not administer state issued standardized tests and operates as a cooperative learning environment with strong parental involvement.

Elementary Teacher

(Grades 4-6) – Private Non-Profit School

Are you passionate about fostering a love of learning in young students? Do you believe in creating a supportive, inclusive, and engaging classroom environment? Our private, non-profit school is seeking a dedicated Elementary Teacher to join our vibrant and mission-driven community.

Responsibilities

Ensure the safety and well-being of all children in the school.
Establish and nurture individualized relationships with each student.
Develop engaging, student-centered lessons that align with the school’s educational programming.
Evaluate student growth and adjust instruction as needed.
Model and support peaceful conflict resolution, self-regulation, and respectful behavior.
Maintain a warm, safe, and nurturing classroom environment.
Incorporate outdoor learning experiences to enhance academic and social-emotional development.
Engage with students across multiple age groups during school-wide gatherings, including daily story circles and annual performances.
Collaborate with families in our cooperative school community.
Participate in professional development, staff meetings, and school events.

Required Qualifications

Energetic, flexible, resourceful, and collaborative educator.
A self-starter who promotes the school’s mission.
Experience guiding children’s behavior through relationship-centered support and positive guidance, fostering mutual respect and understanding.
Ability to work in a non-graded school environment that utilizes narrative assessments and conferences.
Enthusiasm for outdoor education, hands-on learning, and whole-child development.

Preferred Qualifications

3-5 years experience teaching elementary-age children.
Certification and training (e.g., college degree in education or related field).
Strong communication skills, including oral storytelling.
Experience in holistic or child-centered educational approaches, such as those inspired by Montessori, Waldorf, or Reggio Emilia.

Why Join Us?

Small class sizes for individualized instruction and meaningful student connections.
A nature-based focus integrating outdoor exploration and environmental stewardship.
A cooperative community that values creativity, curiosity, kindness, and collaboration.
The opportunity to teach peace, foster changemakers, and support the whole child.
Salary range of $39,500 - $45,500 (based on education & experience), with comprehensive benefits, including medical coverage (80% of the teacher's base premium and 20% for dependents).
Reduced tuition for employees' children (subject to availability).
Follows a traditional school year plus 3 weeks of summer camp teaching. Hours are typically from 7:30 a.m. to 4:00 p.m., with weekly staff meetings.

How To Apply

If you are a passionate educator who believes in the power of nature, whole-child education, and meaningful learning experiences, we would love to hear from you!

Please send your resume along with a letter of interest, including a brief teaching philosophy statement, to teach@thecircleschool.org with the subject line: Elementary Teacher Application – [Your Name].

As a vibrant educational community that values diversity, equity, and inclusion, The Circle School strives to create an environment where all individuals are respected and supported. Families, staff, and job seekers have the right to not be discriminated against on the basis of age, creed, ethnic or national origin, gender, disability, political or social affiliation, race, religion, sex, sexual orientation, gender identity, or gender expression.